POSITION: HUMAN RESOURCES AND ADMINISTRATION MANAGER

Organization: Mazingira Alliance for Community and Conservation (MACCO) NGO

Location: Box 10 – Mang’ula, Morogoro region Tanzania

Position Type: Full-Time

Duration: 12 months with possibility of contract extension

Application Deadline: November 28, 2025

About Us

Mazingira Alliance for Community and Conservation (MACCO), formerly known as Associazione

Mazingira, is a Non-Governmental Organization based in Mang’ula “B” – Kilombero District in Morogoro Region in Tanzania. On 19/07/2019, the organization was officially registered as Non- Governmental Organization with registration number NGO/R2/000145. MACCO works in the general area of biodiversity conservation with a focus on the Udzungwa Mountains of Tanzania and through a range of projects spanning from biodiversity research, monitoring and community conservation.

MACCO is seeking a Human Resources and Administration Manager. The candidate will primarily be responsible of leading and managing all aspects of Administration and Human Resources for MACCO. This role is critical in ensuring the effective functioning of the workforce, maintaining compliance with labor laws and regulations, and supporting the overall organization’s strategy.

Duties and responsibilities:

Administration (50%):

• Manage office administration, including stationery purchasing, facilities maintenance, vehicles and motorbikes use, and vendor contracts.
• Ensure compliance with all relevant regulations and standards.
• Manage office security and safety. Keep OSHA annual certification up to date
• Support the organization with grants-related tasks and projects, specifically, oversee financial reporting, audits, and donor compliance requirements.
• Support the CEO with the administrative management of grants contracts and other sub- agreements as applicable/needed.
• Supervise the Finance Officer and provide support and guidance to ensure efficient processing of finance-related tasks. Support the finance team with the payroll review.
• Develop and implement performance evaluation systems to regularly assess staff effectiveness and productivity in alignment with organizational goals.
• Handle communications with partners, stakeholders and government officials and filing system (physical and/or digital) for all incoming and outgoing official letters and documents, ensuring timely tracking, retrieval, and confidentiality.
• Draft, review, and edit official letters, memos, meeting invitations, and responses to ensure they meet the organization’s standards for clarity, professionalism, and accuracy.

Human Resources (50%):

• • Implement HR strategies, policies, and procedures as outlined in the existing manual. Suggest improvements and/or updates where needed
  • Facilitate job analysis and update job descriptions as needed/required.
  • Manage recruitment, selection, and onboarding processes. Support managers and oversee staff performance management, including appraisals, capacity building, and staff development Manage employee relations, addressing concerns and grievances.
  • Administer employee benefits and lead the enrolling process of new employees in NSSF and NHIF
  • Ensure compliance with labor law and other applicable regulations
  • Maintain HR (including non-personnel) files; track and compile the staff leave schedules, setting up all staff absence by receiving and filing annual leave authorizations, performing the functions of absence monitoring and recording; advise staff on their leave entitlements.
  • Prepare an annual HR plan that will include an analysis of the staff current workload, current and future HR needs, strategies for addressing the identified needs (current/future).

Required qualifications, experience, and qualities:

• Bachelor’s degree and 6 years of experience or master’s degree and 4 years of experience in human resources, business administration, or related field.
• Must be familiar with Tanzanian laws and regulations governing Human Resources.
• Ability to work with managers to assess complex issues pragmatically.
• Ability to define problems, establish facts, analyze situations and make decisions.
• Excellent written and verbal English and Swahili.
• Ability to interact with and lead employees at various levels.
• Strong understanding of confidentiality as it relates to Human Resources.
• Proficient in MS Office, including Word, Excel, and Outlook.
• Excellent organizational and multitasking abilities.

• Highlight relevant experience and skills
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