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7 Aug 2019

HR/Admin Assistant at International Rescue Committee

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JOB SUMMARY

Under the supervision of the HR/Admin Officer, the HR/Admin Assistant will manage and update employee database, and provide general administrative and human resources support.

 DUTIES AND RESPONSIBILITIES

  • Manage and update HR files and electronic database
  • Performing file audits to ensure that all required employee documentation is collected and maintained for both existing and new employees
  • Overseeing the completion of compensation and benefit documentation
  • Provision of staff identification cards, business cards, mobile telephone scratch cards (monthly), and other facilities.
  • Focal person to ensure on-boarding for new employees is completed and the new employee filled the on boarding survey
  • Drafts letters, memos, and short reports of administrative nature as required.
  • Maintain schedule and coordinate calendar activities
  • Assist with day to day operations of the HR functions and duties
  • Compiling reports with the use of Microsoft office (excel).
  • Record and update employee data on database system.
  • Arranging department meetings and maintaining calendars
  • Request all office supplies, cleaning materials, refreshment items and other HR/Admin purchase requests are processed and procured in a timely manner.

 

Qualifications

  • College diploma or Degree in Human resource management, Management, public administration or other related fields
  • Minimum of Three years’ experience for diploma holders and one year for degree holders
  • Minimum of six months Intern ship service with IRC
  • NGO experience is an added advantage
  • Strong organizational skills
  • Hands on experience working with MS Office, and HR software (HRIS or HRMS)
  • Ability to work under pressure.
  • A proven track recording of executing HR-related tasks
  • General knowledge of various employment laws and practices 
  • High ethical standards and ability to exhibit a high level of confidentiality
  • Basic English spoken and writing.
  • Good communication and interpersonal skills.
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