To plan, monitor and control HR budget.

• Effectively handling operational expenditure under HR budget and ensuring cost control.
• Oversee data availability and optimization of Airtel Tanzania HR costs.
• Provide effective HR cost forecast in line with planned employee activities such as recruitment, salary reviews, incentive payouts etc.
• Compilation and distribution of HR functional Management and Performance Analysis (MAPA) to Airtel Tanzania leadership and Group.

Payroll Management

• Payroll system and partner management.
• Payroll reconciliations.
• Provide payroll information as requested by auditors.
• Serves as a contact for employees. Answer question regarding pay policies and procedures. Assist in resolving pay-related problems.
• Register and process employee and salary information and details to the employee- and salary database, to ensure the availability of complete and up-to-date employee information at any time and contribute to timely salary payments.

Payroll Summaries & Returns 

• Prepare payroll summary reports to facilitate salary journal preparation.
• Prepare monthly statutory returns (PSSF, WCF PAYE&SDL) and ensure their timely payments.
• Prepare biannual tax returns & ensure their timely submission.
• Prepare annual earnings & deduction for all employees.

HR Information System

• Analyze and understand the current state of Automation in Tanzania.
• Maintain accurate and up-to-date HR data, including employee information (HRMS), attendance, Leave management and performance records.
• Ensure data integrity, confidentiality, and security.

HR Analytics

• Monitor and direct analysis of HR performance Metrics and employee information reporting.
• Generate HR reports, Score card and analytics to support business decisions.
• Analyze the information to prepare required ratios/HRMIS for decision making eg productivity ratios, cost of employment etc.
• Provide insights and recommendations to management on HR trends and issues.

HR Audits and Compliance

• Conduct regular audits to ensure compliance with labor laws, regulations, and company policies.
• Identify opportunities to improve HR processes and implement changes to increase efficiency and effectiveness.
• Collaborate with HR team to develop and implement new initiatives.
• Manage all HR Audit Queries closures and mitigation implementations

HR Policies and Procedures

• Develop, review, and update HR policies and procedures to ensure compliance with labor laws and regulations.
• Communicate HR policies and procedures to employees and management.

Employee Disciplinary and Grievances

• Handle employee Disciplinary and grievances and complaints in a fair, timely, and professional manner.
• Conduct investigations, gather facts, and provide recommendations for resolution.
• Coordinate annual Disciplinary Committee meetings.

Oversee staff business travel and accommodation

• Manage flights, hotels, and transportation bookings for staff, ensuring cost-effectiveness and efficiency.
• Travel Policy Compliance: Ensure adherence to company travel policies and procedures.
• Vendor Management: Build relationships with travel vendors (airlines, hotels, etc.) to negotiate best rates.
• Travel Support: Provide assistance to staff with travel-related queries and issues

Educational Qualifications

• Bachelor’s degree in HR, Business Administration, Accounting or related field

Relevant Experience

• Minimum 8+ years of experience in HR operations, payroll, or related field.

Other requirements including Behavioural competencies

• Proven experience in HR data management, payroll processing, and audits.
• Strong knowledge of labor laws and regulations.
• Excellent analytical, problem-solving, and communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Time management skills and should be able to prioritize tasks under pressure.
• Flexible and quick in responding to requests made at short notice periods.
• Possess self-motivation and determination.
• Reliable and trustworthy.
• Good organizational skills.
• Excellent, high-level knowledge; complete understanding and wide application of technical principles, theories and concepts in the field of expertise and general knowledge of other related disciplines