JOB DESCRIPTION – ADMINISTRATION AND HUMANITARIAN PROGRAMME MANAGER-       GENDER AND INCLUSION (AHGIPM)

Grade:                    ……..

Duty Station:             Dar Es Salaam

Department:               Finance and Administration

Responsible to:         Head of Programmes

Responsible for:       Administration, Gender and Safeguarding Officer

INTRODUCTION

HelpAge Tanzania (HAT) is a national non-governmental organisation registered in Tanzania Mainland under the Non-Governmental Organisations Act of 2022 and compliant in Zanzibar under the Business Entities Registration Act No. 12 of 2012.

HAT envisions a society of equal opportunities where older people and persons with disabilities are empowered, protected, healthy, and able to live with dignity. HAT works in partnership with Older People’s Forums, Organisations of Persons with Disabilities (OPDs), government institutions, UN agencies, humanitarian and development partners, academic and faith-based institutions across Tanzania Mainland and Zanzibar.

HAT implements integrated humanitarian and development programmes, including inclusive humanitarian response in refugee camps and host communities, and long-term development initiatives addressing health, care, protection, gender equality, disaster preparedness, and social inclusion.

PURPOSE OF THE JOB

The Administration and Humanitarian, Gender and Inclusion Programme Manager (AHGIPM) provide strategic leadership for organisational administration and for the design, implementation, and quality assurance of humanitarian and development programmes, ensuring systematic integration of gender equality, disability inclusion, safeguarding, and disaster preparedness.

The post holder serves as HAT’s Gender and Disaster Preparedness Focal Person at senior level, responsible for strengthening gender-responsive, inclusive, and risk-informed preparedness, emergency response, recovery, and resilience programming across the organisation.

The AHGIPM is a key member of the Senior Management Team (SMT) and contributes actively to organisational leadership, strategic planning, and decision-making.

SCOPE OF THE ROLE

The position is based in Dar es Salaam, with frequent travel to field locations including Kigoma Region.

The post holder will:

• Oversee organisational administration systems and operational compliance
• Support integrated humanitarian and development Projects
• Act as organisational Gender and Disaster Preparedness Focal Person
• Strengthen linkages between emergency response, preparedness, recovery, resilience, and development programming
• Provide gender and humanitarian strategic advice to the Head of Programmes and Executive Director

SPECIFIC JOB RESPONSIBILITIES AND KEY TASKS

Strategic Leadership, Gender and Disaster Preparedness

• Provide strategic leadership on gender equality, inclusion, safeguarding, and disaster preparedness across all HAT programmes and operations
• Act as HAT Gender and Disaster Preparedness Focal Person, advising SMT and programme teams on gender-responsive and inclusive preparedness and response
• Ensure alignment with national gender and disaster risk management frameworks, humanitarian standards, and donor requirements
• Promote an organisational culture that integrates preparedness, risk reduction, and gender equality into planning and decision-making

Administration and Organisational Management

• Oversee administrative systems including office management, logistics, procurement, assets, contracts, and compliance
• Ensure administrative policies and procedures are gender-responsive and disaster-risk informed
• Support HR administrative processes in collaboration with Administration, Gender and Safeguarding Officer, including recruitment administration, contracts, and staff records
• Support organisational risk management, safety, and security systems, including preparedness and contingency planning

Humanitarian and Development Programme Management

• Lead the design, planning, implementation, and monitoring of gender-responsive and disaster-preparedness-integrated humanitarian and development programmes
• Ensure gender and disaster risk analyses inform programme design, targeting, and implementation
• Integrate Disaster Risk Reduction (DRR), preparedness, early warning, resilience, and recovery across relevant programmes
• Ensure meaningful participation of women, older people, persons with disabilities, and other People with Specific Needs (PSNs) throughout the programme cycle

Programme Quality, Monitoring, Evaluation, Accountability and Learning

• Ensure high-quality programme delivery aligned with humanitarian standards and development best practices
• Ensure gender- and disaster-sensitive indicators, including sex-, age-, and disability-disaggregated data (SADD), are embedded in MEAL systems
• Promote learning from preparedness actions, emergency responses, and recovery programming
• Support preparedness assessments, simulations, evaluations, and after-action reviews

 Coordination, Representation and Advocacy

• Represent HAT in gender, disaster preparedness, protection, inclusion, humanitarian, and development coordination platforms
• Engage with disaster management authorities, UN agencies, CSOs, and donors to promote inclusive preparedness and response
• Support advocacy initiatives promoting gender-responsive DRR, preparedness, and resilience, with a focus on older people and people with disabilities

Capacity Strengthening and Technical Support

• Build capacity of staff and partners on gender-responsive disaster preparedness, DRR, safeguarding, and inclusion
• Develop, adapt, and disseminate tools, guidelines, and SOPs on preparedness and inclusion
• Support organisational and community-level contingency planning and preparedness actions

Proposal Development and Resource Mobilisation

• Identify funding opportunities for humanitarian action, preparedness, resilience, and development programmes
• Ensure gender equality, inclusion, and disaster preparedness are clearly articulated in concept notes, proposals, and budgets
• Ensure timely, high-quality donor and internal reporting across all programmes

Safeguarding and Protection Standards

The post holder is responsible for:

• Embedding safeguarding, protection, gender, and inclusion principles across programmes and operations
• Preventing harm, abuse, sexual exploitation, and harassment (SEAH)
• Reporting safeguarding concerns using HAT’s internal reporting mechanisms
• Promoting community participation in programme design and complaints and feedback mechanisms

HAT KEY POLICIES

The post holder will comply with and sign all HAT policies, including:

1. Financial Policy and Procedures
2. Code of Conduct
3. Safety and Security Policy
4. Serious Incident Reporting Policy
5. Human Resources Policy

COMPETENCIES, SKILLS AND ABILITIES

Education / Qualifications

• Master’s degree in Gender Studies, Development Studies, Public Administration, Social Sciences, Humanitarian Studies, Disaster Risk Management, or related field

Experience (Essential)

• Minimum 5 years’ experience in senior administration and programme management
• Proven experience managing both humanitarian and development programmes
• Demonstrated experience integrating gender equality and disaster preparedness/DRR
• Experience coordinating with government institutions, UN agencies, and donors
• Strong experience in staff supervision, administration, and donor compliance

Skills and Knowledge

• Strong understanding of gender-responsive DRR, preparedness, resilience, and humanitarian–development nexus programming
• Excellent leadership, coordination, facilitation, and advocacy skills
• Strong organisational, analytical, and communication skills
• Ability to work in complex and changing environments
• Willingness to travel frequently

Desirable

• Experience working with older people and people with disabilities
• Experience in refugee or displacement contexts
• Training in safeguarding, GBV risk mitigation, or disaster preparedness