JOB PURPOSE

The Admin and Operations Officer plays a pivotal role in ensuring the smooth functioning of administrative operations, compliance, and business support within the company. This position is responsible for expatriate management, office administration, regulatory compliance, supplier management, and branding initiatives.

KEY RESPONSIBILITIES

Expat Management:

• Oversee all expatriate support services, including immigration processes, work permits, residence permits, and TIN registration.
• Manage expatriate accommodation and vehicle hire, ensuring cost-effectiveness and compliance with company policies.
• Establish and maintain emergency contact systems and support structures for expatriates.
• Act as a liaison between expatriates and relevant governmental agencies for legal and compliance matters.

Office Management:

• Manage general office administration, ensuring smooth day-to-day operations.
• Oversee office procurement, asset management, and inventory tracking.
• Implement and monitor office policies and procedures to enhance efficiency and compliance.
• Coordinate office maintenance, security, and facility management.

Business Development & Supplier Management:

• • Ensure regulatory compliance with relevant authorities such as PURA, EWURA, and OSHA.
  • Establish and maintain relationships with key regulatory bodies to facilitate smooth business operations
  • Oversee procurement processes, vendor selection, and contract negotiations to optimize cost and quality.
  • Monitor supplier performance and ensure timely delivery of services and goods.
  • Support recruitment and manpower consultation services by managing supplier contracts related to staffing and talent acquisition.

Marketing & Branding:

• Manage and enhance the company’s LinkedIn presence to boost corporate visibility and engagement.
• Support branding initiatives to strengthen the company’s positioning as a leader in recruitment and manpower consultation.
• Collaborate with internal teams to create and publish relevant content aligned with business objectives and industry trends.
• Job posting on linked in and other platforms.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Management, Human Resources, or related field
• 3–5 years’ experience in administration, operations, or a similar role
• Strong knowledge of regulatory compliance, supplier management, and recruitment processes
• Excellent organizational and project management skills.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• Experience in social media management and corporate branding.
• Ability to handle multiple tasks and work under tight deadlines.
• Strong communication and interpersonal skills to interact with internal and external stakeholders.
• Valid driving licence is a plus